SPB Data Policy
DATA PRIVACY NOTICE
St Pauls & St Barnabas Church of Ireland, 208 York Street, Belfast
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the "GDPR").
2. Who are we?
St Pauls & St Barnabas Church of Ireland processes and holds the data supplied, making it classified as a data controller. (Contact details are provided at the end of this notice).
3. How do we process your personal data?
St Pauls & St Barnabas Church complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
To provide voluntary services (including pastoral care) for the benefit of the public in our geographical area;
To administer membership records;
To fundraise and promote the interests of the church;
To manage our employees and volunteers;
To maintain our accounts and records (including the processing of gift aid applications);
To inform you of news, events, activities, and services running at St Pauls & St Barnabas;
To share your contact details with the Diocesan Office to keep you informed about news, events, activities, and services in the diocese.
4. What is the legal basis for processing your personal data?
Explicit consent so that we can keep you informed about news, events, activities, and services, and process your gift aid donations.
Processing is necessary for carrying out obligations under employment, social security, or social protection law.
Processing is carried out by a not-for-profit body with a religious aim, provided that the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes), and there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared within the Church for purposes connected with the Church. We will never share your data with third parties outside of the Church without your consent.
6. How long do we keep your personal data?
We keep data in accordance with UK Data Protection Legislation. Specifically, we retain parishioner contact details while they are current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of the personal data which St Pauls & St Barnabas holds about you;
The right to request correction of any inaccurate or outdated data;
The right to request erasure of your personal data where it is no longer necessary for us to retain it;
The right to withdraw consent to the processing at any time;
The right to request data portability, where applicable;
The right to object to data processing, where applicable;
The right to lodge a complaint with the Information Commissioners Office (UK).
8. Further processing
If we wish to use your personal data for a new purpose not covered by this Data Privacy Notice, we will provide a new notice explaining this new use prior to commencing the processing, setting out the purpose and processing conditions and, where necessary, seeking your prior consent.
9. Contact Details
To exercise all relevant rights, queries, or complaints, please in the first instance contact Reverend Andrew Irwin at St Pauls & St Barnabas Church Office.
You can also contact the Information Commissioners Office (UK) on 0303 123 1113; via email [here](https://ico.org.uk/global/contact-us/email/); or by writing to the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.